Procurement Operations Specialist (Junior)

Job description

Hoopo is a fast-growing, venture-backed startup transforming unpowered assets into connected, data-driven fleets. Our power-efficient tracking solutions are used by leading logistics, maritime, aviation, and transportation companies across the U.S. and worldwide.As we continue to scale our hardware and operations footprint globally, we are expanding our Operations team and looking for a detail-oriented, execution-driven Junior Procurement Operations Specialist to support our end-to-end supply and vendor workflows.At Hoopo, you’ll work closely with Operations and Engineering teams, engage daily with global suppliers, and play a key role in ensuring our products move smoothly from planning to delivery.If you’re highly organized, data-driven, and excited to learn how real-world supply chains operate inside a fast-moving startup — we’d love to meet you.‍

Overview

‍This is a hands-on, execution-focused role supporting Hoopo’s procurement and operations activities across multiple geographies. You will own day-to-day procurement workflows, ensure data accuracy, track orders and deliveries, and help identify and mitigate supply risks — all while working closely with internal stakeholders to support production schedules and operational goals.This role is ideal for a student or early-career professional looking to gain practical experience in supply chain, operations, and procurement within a high-growth technology company.

Job requirements

• Education - Student or graduate in Industrial Engineering, Business Administration, Economics, Supply Chain, or Information Systems etc.

• Availability - Students: Available 2-4 days per week, with flexibility around exam periods

• Execution & Ownership - Strong sense of responsibility and ability to operate in a fast-paced, constantly changing environment.

• Analytical Skills - High attention to detail, strong proficiency in Excel / Google Sheets. Advantage: VLOOKUP, Pivot Tables, advanced formulas.

• Communication and fluent English (written and spoken) for professional correspondence with global vendors.

• Technical Aptitude - Fast learner of new systems, comfortable working with structured data and operational tools.
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Job responsibilities

As a Junior Procurement Operations Specialist, you will support and own critical operational processes, including:

• End-to-End Procurement Execution - Manage the full procurement lifecycle: RFQ → Purchase Order → Supplier follow-up → Delivery → Receiving.
• Purchase Order Management - Open, track, and validate POs, ensuring accuracy in pricing, lead times, quantities, and availability.
• Global Vendor Communication - Serve as a daily point of contact for international suppliers and subcontractors to ensure alignment and accountability.
• Logistics & Delivery Tracking - Monitor supply status, shipment progress, and critical milestones to proactively prevent bottlenecks.
• Data Integrity & Reporting - Maintain clean, accurate, and up-to-date procurement data within ERP systems and internal tracking tools.
• Risk Monitoring & Mitigation - Support identification of supply risks (delays, shortages, constraints) and assist in sourcing alternatives when needed.
• Process Optimization - Help automate and improve procurement workflows through advanced reports, trackers, and dashboards.
• Cross-Functional Collaboration - Work closely with Operations and Engineering teams to align procurement activities with production schedules and priorities.

Job benefits

• Prior experience in a startup, hardware, or operations environment
• Familiarity with ERP systems (e.g., Priority, NetSuite, SAP)
• Experience with project management tools (Monday.com, ClickUp)
• Basic understanding of supply chain KPIs such as Lead Time, MOQ, and Cost Variance

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